A design review comment tracker — also called a comment log — is the running record of every comment raised during a design review and what happened to it. This page gives you a free, copy-ready template plus the rules that keep it usable once several reviewers and revisions are involved.
Copy this structure into Excel or Google Sheets. One row per comment, per document revision.
| Column | What Goes In It |
|---|---|
| Comment ID | Permanent, unique identifier (e.g. C-042) — never reused |
| Document / Revision | The deliverable and revision reviewed |
| Location | Sheet, section, or detail reference |
| Comment | The issue, written as a verifiable requirement |
| Raised By / Discipline | Reviewer name and discipline |
| Date Raised | When the comment was logged |
| Response | The author's written reply |
| Response Code | Accepted / Accepted with Comment / Rejected / Clarification Needed |
| Status | Open / Answered / In Discussion / Closed |
| Closed By / Date | Who verified closure, and when |
Keep the list short — ambiguous statuses are the main reason comment logs stop being trusted:
A comment tracker, a comment log, and a comment resolution sheet (CRS) are the same instrument under different names. "Tracker" and "log" emphasise the running record; "resolution sheet" emphasises formal closure. The columns and rules are identical — use whichever term your team and contract prefer.
A spreadsheet tracker is fine for a handful of documents and one reviewer. It breaks when reviewers comment in parallel (consolidating copies is manual on every cycle), when revisions stack up (open comments get lost in copy-paste), and when you need proof of who changed what and when. Contrat.io removes those failure modes — tracked comments, role-based closure, automatic carry-over, and a full audit trail. Try it free for 30 days, no credit card required.
It is the running record of every comment raised during a design review — the comment, the response, and the status — used to make sure each one is answered and closed rather than lost.
At minimum: a permanent Comment ID, the document and revision, a location, the comment, the author response and response code, the status, and who closed it and when.
Yes — comment log, comment tracker, and comment resolution sheet are different names for the same tool. The columns and workflow are identical.
Give each comment a permanent ID, keep open comments carried forward into the next revision, and close a comment only after the reviewer verifies the fix in the revised document.